Class Rep form 2017-2018_WEBv

In Collaboration with 

What is a class rep?

Class Reps are an essential part of University and Students’ Union life. They are our eyes and ears on the ground and work as a point of contact for the class, the lecturers, tutors and of course the Students’ Union.

Why would I be a Class Rep?

This is your Class, your University and your Union. It’s time to step-up, become a leader, a communicator and take on some responsibility. Plus it looks great on your C.V. This year sees the roll out of formal class rep training through the National Student Engagement Programme (NStEP).

But what do Class Reps actually do?

There is both a fun side and serious side to the role.

 The Serious

• Liaising with lecturers & classmates
• Providing feedback on students learning experience – positive & negative
• Emailing your class with info & updates

 The FUN!

• Setting up the class facebook page
• Organising class nights out
• Organising class hoodies
• Class Rep nights out
• You will get to know everyone

How to be an Unreal Class Rep! 

• Introduce yourself to the lecturers and class so they know who you are.
• How?
• With a lecturer’s permission stand up at the start of a class and introduce yourself
• Send a class email. Liz in the Students’ Union will send you instructions on how to email your class
• Create a Facebook group / whatsapp for your class
• Attend NStEP Class Rep training. The Union will be in touch to tell you when it is on.
• Liaise with your Department Rep for advice or to highlight issues of concern.
• Liaise with Conor Hussey – VP Academic Officer – when you have an issue you or your Department Rep can’t solve.
• Get your class’s opinions by asking them – not just your friends.
• Organise fun events for your class to get to know each other.
• Be organised, don’t let being a Class Rep interfere with your own study.

NStEP training provides fantastic guidance on how to be prepared going into meetings. This will look really impressive to any future employers when they read your CV.

So... how do you get elected?

Pick up a nomination from the Union or download it from here Class Rep form 2017-2018_WEBv

Get your form signed by 10 other people from your class. Class Rep Nominations are open all year until the positions are filled, but try and have them in by Wednesday week 1.There can be more than one Class Rep per course. There is one class rep per 25 students up to a max of 4 class reps.

What is Student Learning Experience?

The Student Learning Experience is divided into seven areas that covers everything students need academically in heir college life.

Class reps use these headings to guide them when gathering student feedback for the various UL student-staff forums. The NStEP training goes through these seven areas in detail.

Class Reps should only deal with items under these headings and not get sucked into student’s personal issues.

Issues Not To Deal With

• Harassment & serious conflict.
• Students’ personal problems.
• Taking notes for other students.
• Taking personal abuse from any student or member of staff. Please talk to SU Academic Officer, Conor Hussey, if this happens.
• Proof reading or tutoring fellow students.

Approaching Your Lecturer

When a classmate approaches you with an issue/request you must email/talk with the class to get feedback on the issue so you can establish the majority of the class opinion. Then you should:

• Make an appointment with the lecturer to discuss the issue
• Remember ABCDE when going into a meeting:

Be Accurate, Balanced, Constructive, and Depersonalise your argument, then you can be Effective.

• Work through a solution with the lecturer
• Report back to the class on the outcome of the meeting with the lecturer
• If the lecturer is unresponsive or uncooperative bring the issue to the Course coordinator, Head of the Department or the Academic Officer who can advise on the next step

Provisional Exam Timetable

In Week 9, SAA will release a provisional exam timetable on Monday. You must talk with your class, see if they have concerns and find out if they want to change anything on the timetable.  If the majority make a change request, then you contact with the lecturer by Thursday, Week 9. The lecturer liaises with SAA to see if the timetable change can be made

What is Student Council?

The Student Council is made up of 50 students who discuss and vote on Union policy. As the representative group of all UL students they direct Executive on what to do. Council meets every second Tuesday at 6pm in the J Swift Lecture theatre.

Who are the Council Members?

All members are UL students, 25 are elected Department Representatives for each of UL’s  academic departments, 15 are Interest Group Representatives with particular responsibility for specific student life and welfare areas. The 11 Executive members attend Council. Only the non-sabbatical members have a vote. The President, Welfare and Academic sabbatical officers do not have a vote.

What do Department Reps do? Dept Rep Nomination Form_2017 2018

• Bring forward their own department issues and interests to Council.
• Liaise with Class Reps within their department. Create a facebook group / whatsapp account for the Class Reps to have informal chats.
• Attend Class Rep training.
• Introduce themselves to the Head of Department via email and in person. Request that they are invited to course board meetings.
• Liaise directly with the Head of Department to offer constructive feedback and highlight unresolved Class Rep issues.
• Liaise with VP Academic Officer (Conor) when they have difficulty resolving an issue.
• Attend and participate at Student Council and relevant council sub-committee meetings.
• Hold the ULSU Executive to account!

Student Council

What do Interest Group Reps do? Interest Rep Nomination Form_2017 2018

• Get feedback from the wider student body for their particular interest area.
• Research and promote relevant initiatives within UL and outside of UL that benefit students.
• Liaise and meet regularly with their own interest group and Chairperson.
• Attend and participate at Student Council and relevant Council sub-committee meetings.
• Hold the ULSU Executive to account!

  Interest Group Representatives
  Equal Opportunities Chairperson – Exec Member   Claire O’Brien	Equal Opportunities Rep Mature Student Rep Disabilities Rep Home International Rep Visiting International Rep
  Recreation Chairperson - Exec Member   Nicole Ryan	Sports Rep Activities Rep Entertainments Rep
  UL Experience Chairperson - Exec Member   Maoiliosa Lydon	Volunteering Rep 1st Year Rep Campus Facilities Rep Experience Rep Community Rep Cooperative Education Rep Student Services Rep

What is the SU Executive?

The SU Executive are a working group of 11 students who are elected by you to help implement students ideas, run Union campaigns, support student led activities and represent students’ interests with the University at every level. The ULSU General Manager is also a member but does not have a vote.

What do the Executive do?

Each Executive member has responsibility to act as the main representatives for a particular aspect of student life on campus. They must consult with and listen to students to be effective representatives. The President is the primary UL student representative within the university and nationally.

The Exec meet in the Union weekly and attend Student Council every second Tuesday. They report to Council on the work they have done on students’ behalf and feedback on the University meetings they attended. The Exec members meet with students daily whether it be to hear their ideas for the Union or give guidance on the many issues  students may be dealing with e.g. medical, financial difficulties, accommodation, exam papers, progression, etc.

The three full-time sabbatical officers and PSU President sit on over 60 University committees representing the interests of all students. This involves a lot of background reading and meeting preparation in order to contribute effectively.

Who are the Executive?

Sabbatical (Full-Time) Officers

President                                              Jack Shelly

Deputy President Welfare                       Roberta Harrington

Vice-President Academic                        Conor Hussey

1 Nominee of PSU Executive

Usually the PSU President                      Aimée McKenzie

7 Non-Sabbatical (Part-Time) Officers

Student Council Chairperson                 Eilish Condon

Equal Opportunities Chairperson           Claire O’Brien

UL Experience Chairperson                   Maoiliosa Lydon

Recreation Chairperson                        Nicole Ryan                    

Faculties Officer                            Elected by Student Council Smstr 1

Clubs Officer                                Elected by C&S Council Smstr 1

Societies Officer                           Elected by C&S Council Smstr 1

1 Non-Voting Member

General Manager                                Martin Ryan

ULSU Constitution

Original Document Passed April 2013, Most recent Article Amendments was 17th February 2016

Student Council has made amendments to schedules over the past year.

Constitution 14th Mar 2016 WEBSITE

Library Extension Campaign 2014

September 19^th  2014 ULSU Sabbatical team Tommy Bolger, Shane McCormack & Mike Forde present letter to Deputy Jan 0'Sullivan, Minister for Education, asking for her support to secure Government funding for the UL Library extension in the upcoming Budget.

UL authorities had been campaigning for government funding to finance the library extension for the past number of years. The ULSU Sabbatical took the opportunity to highlight to the Minister student's need for the library extension.

Sept 30^th Student Council give their backing to the proposed Letter Campaign asking UL students to sign letters to be sent to their local TDs asking for their input to securing funding allocation for the library extension in the imminent budget.

October 7^th Tommy and Mike gather 194 letters signed by students with their home addresses.

October 8^th 194 letters were sent to the relevant government party TDs in the student's electoral areas

October 15^th 2014 Government announce €10 million for UL library extension.

Winning!

Sabbatical Officer Elections

Key Times and Dates for ULSU Elections 2018

Nominations Open - To be confirmed (Week 5) 2018 at 1pm

Nominations Close - To be confirmed Friday 2nd March (Week 6) 2018 at 1pm

Campaigning Dates - after the candidates and campaign managers meeting, Friday 2nd March (Week 6) 2018 at  3pm 

Election Date and time - Thursday, 8th March 2018 (Week 7) 7am - 8pm.

Nomination forms are only available in hardcopy format from the SU in Week 5 and 6.

I will be posting all election information here. Please keep referring back here for any updates.

So you are thinking of running for an SU sabbatical officer position

Election FAQS

Workshop

ERB Rules and Guidelines 2017-2018

ULSU Constitution

ULSU Strategic Plan - Taking Giant Steps 2016-2020

Previous Manifestos

Advice from Previous Sabbats

Uncontested candidates run against RON (Reopen nominations) to ensure that they are the right candidate for the job.

I strongly encourage anybody thinking of running to please come talk to me. Email me to arrange a meeting: liz.gabbett

Non Sabbatical Student Representatives

So... how do I get elected?

Pick up a nomination from the Union or download it from the relevant section below. Follow the instructions and fill out the form. Note the date forms need to be returned by and make sure to hand your form back into the Union, at either reception or into Liz in the Democracy and Development office. In the event that more than one student puts their name forward there will be an election.

Class Reps  Download Class Rep form 2017-2018_WEBv

Get your form signed by 10 other people from your class. Class Rep Nominations are open all year until the positions are filled, but try and have them in by Wednesday week 1.There can be more than one Class Rep per course. There is one class rep per 25 students up to a max of 4 class reps.

Student Council

Department Reps: Get your form signed by 10 proposers and 20 seconders from your Department. Dept Rep Nomination Form_2017 2018

Interest Group Reps: Get your form signed by any 10 proposers and 20 seconders. Interest Rep Nomination Form_2017 2018

Faculty Reps: They are elected from sitting department reps on council

Student Council Nominations open week 8 semester 2 and roll over until all the positions are filled.

Executive

Exec members: Get your form signed by 20 proposers and 40 seconders.

Faculties officer: They are elected from sitting Faculty Reps on Student Council.

Clubs and Societies Officers: They are elected by Clubs and Societies Council.

PSU Rep: They are an appointed nominee of the PSU Exec.

Nominations open week 8 and roll over each following week until all the positions are filled.

Union General Meeting Oct 12th 2017

ULSU AGM Minutes 22.2.17

Union General Meeting Agenda 12th Oct

Annual General Meeting Feb 22nd 2017

6pm

Kemmy KBG12 - PIZZA & CANS (T&C) & 2 JaxJones tickets raffle.

Annual General Meeting Agenda Feb 2017

UGM Minutes 12.10.2016 L

ULSU Accounts 2016

ULSU Trading Limited Accounts 2016

Executive Officer Reports

Union General Meeting Oct 12th 2016

6pm

Health Science Building (North Campus) HSG037

PIZZA & CANS (T&C)

Union General Meeting Agenda

UGM Minutes Feb 2016 18.02.2016

Representative Function Budget 2016-2017 Final Budget

ULSU Charities Week Policy 2016

Union General Meeting Feb 17th 2016

UGM Agenda 17th Feb 2016

ULSU Trading Limited Accounts 20.01.2015

Final Management Committee Accounts 30.09.2015 20.01.2016

Hi folks, 

The Union General Meeting takes place Wednesday 17th of Feb in KBG12.

All students are welcome to attend. 

If you wish to bring a motion to UGM simple get 5 people to propose it and another 10 people to second it. Then submit your proposal in writing to the SU President, Colin Clarke by Wed 10th of Feb.

The final agenda will be posted Monday 15th of Feb.

We are planning a nice surprise for the meeting. More to follow!!!!

Union General Meeting Autumn 2015

Union General Meeting - Agenda

Representative Function Budget 2015-2016

UGM Minutes 25th Feb 2015 Prop

Unon Accounts 2014 24 03 2015

ULSU trading ACCOUNTS 30 9 14

Officer Reports Autumn 2015

Why General Meetings???

The Union belongs to the students, therefore the students are the decision makers of the Union. The elected student representatives and Union staff will endeavor to increase student participation in all it's decision making forums.

General Meeting

• There must be at least one meeting per semester.
• All students are invited to attend union general meetings therefore giving each student an opportunity to find out what is going on in the Students%u2019 Union, to question the Union Officers and to instruct them on what needs addressing at the relevant meetings.
• There must be at least 100 students in attendance to pass a proposal. Voting is by simple majority.

29th March 2017

ULSU will be holding a referendum on Wednesday 19th April from 7am - 6pm: The question to students is: Should ULSU support the aim of a united Ireland? Answer - Yes or No.

On Wednesday April 19^th UL students will be asked to cast their vote on the question: should UL Students’ Union support the aim of a united Ireland? Choose Yes or No.

A Yes vote means if the UL Students’ Union was asked does ULSU support the aim of a united Ireland, we would answer Yes.

A No vote means that ULSU does not have an opinion either way on the topic/discussion of a united Ireland, we would remain neutral.

If anyone would like further information please email Liz Gabbett on suelections@ul.ie

Student Council Week 8 Semester 1 2017

Council Agenda 24th October Week 8

Executive Reports

Student Council Week 6 Semester 1 2017

Student Council Minutes Week 6 10th Oct 2017

Council Agenda 10th October Week 6

Campaign for PrEP Preexposure Prophylaxis med for HIV

Student Council Week 4 Semester 1 2017

Student Council Minutes Week 4 26th Sept 2017

Council Agenda 26th Sept 2017 Week 4

ULSU Budget 2017 2018

Student Council Week 10 Semester 2 2017

Student Council Agenda Week 10 28 March 2017

Student Council Minutes Week 8 Sem 2 Minutes

Equal Opps Chair Liam Gleeson Wk10

Recreation Chair James Liston Wk 10

Aimee McKenzie PSU Report

Sabbat Council Joe Kearney Week 10

Student Council Week 8 Semester 2 2017

Student Council Agenda Week 8 14 March 2017

Student Council Minutes Week 6 Sem 2 Minutes

Student Council Week 6 Semester 2 2017

Student Council Agenda Week 6 28 Feb 2017

Student Council Minutes Week 4 Sem 2 Minutes

Exec were not requested to do reports for Week 6.

see the section AGM reports

Student Council Week 4 Semester 2 2017

Student Council Agenda Week 4 14 Feb 2017

Student Council Minutes Week 2 Sem 2 Minutes

DRAFT ULSU Drug Policy

Dept Rep Role Suggestions

Student Council Week 2 Semester 2 2017

Student Council Agenda Week 2 31st Jan 2017

Student Council Minutes Week 11 15th Nov

Executive Officers- Semester 1 - Review

Student Council Week 8 Semester 1 2016

Venue Library Boardroom

Time:6pm

Student Council Agenda 25th Oct 2016

MINUTES of Student council meet Wk 6 2016-17

Degree Award Grade on Parchment or Not

Cassells report Synopsis of options

Cassells Report Investing in Higher Education

Student Council Week 6 Semester 1 2016

Venue: Library Board Room

Time:

Student council meeting Week 4 2016-17

Student Council Agenda 11th Oct 2016_1

Representative Function Budget 2016-2017 Final Budget

Officer Reports

Student Council Week 4 Semester 1 2016

Venue: C1063 Charles Parson Lecture Theatre

Time: 6pm

Student Council Agenda 27th Sept 2016

Council minutes week 10 Semester 2 April 2016

Chair of Council Week 4 Sem1 Joe CurtinULSU Charities Week Policy 2016

Officer Reports

Student Council Week 10 Semester 2 2016

Student Council Wk 10 Agenda 5 April 2016

Student Council Minutes 01_03_2016 wk 6

Student Council Minutes 14_03_2016 wk 8

Student Council Week 6 Semester 2 2016

Strategic Plan DRAFT 01/03/2016

Student Council Wk 6 Agenda 1st March 2016

Student Council Minutes 17_02_2016 wk 4

Student Council Week 4 Semester 2 2016

Student Council Wk 4 Agenda 16th Feb 2016

Student Council Minutes 02_02_2016 wk 2

strategic plan presentation to SU Council Feb 16

Constitution (Schedule 3) Proposal

Student Council Week 2 Semester 2 2016

Student Council Agenda 2nd Feb 2016

Student Council Minutes 10th Nov 2015, wk 10

Student Council Week 10

Student Council Agenda 10th Nov 2015

Student Council Minutes 13th Oct 2015 Week 6

Student Council Minutes 27_10_2015 - Week 8

Student Council Week 6

MINUTES of Week 6 Council meeting Student Council Minutes 13th Oct 2015 Week 6

Student Council Minutes 21_04_2015

Student Council Minutes 29_09_2015 wk 4

Student Council Agenda 13th Oct 2015

Representative Function Budget 2015-2016 5th Draft

Students Union Awards Proposal

Executive Members Reports to Council Week 6

Student Council Week 4

Student Council Agenda 29th Sept 2015

Students Union Awards Proposal

Student Council Minutes 21_04_2015 - Student Council Minutes 21_04_2015

Student Council Minutes 29_09_2015 wk 4 - Academic Year 2015-2016, Semester 1, Week 4

Executive Members Reports to Council

Student's Choice Award 2017

The Student Choice awards are a series of awards to celebrate students who go above and beyond during their time in UL. These awards will celebrate UL students’ achievements across a wide array of areas such as student representation, community involvement, sport and personal achievement.

This year we have added an award for the best lecturer in UL. This award is to recognise the hard work done by our lecturers in UL. Lecturers are an intrinsic part of the University teaching us and providing us with the skills to excel in the working world. The recipient of this award will have gone above and beyond for their students over the course of the year.

The event and awards ceremony will highlight all the fantastic triumphs and successes that our students achieve while they are studying in UL.

Click on the links below for the nomination forms.

Simply download the relevant form, fill out and email back to Donal at suacademic@ul.ie by 5pm, Wednesday 22nd March 2017.

Class Rep SC 2017

Student Council SC 2017

Sports person SC 2017

Making a difference SC 2017

Lecturer SC 2017